Hi! At our last General Meeting, I called for a Chair and Nominating Committee to search for Club Officers for 2025. A few of you requested job descriptions. Here goes...
President:
Conduct meetings following Robert's Rules of Order, including meetings with Leadership Team, SIG Leaders and General Membership.
Communicates with SCA BoD, Association management, Activities Department, CLC and other SCA clubs, as needed.
Create a yearly schedule of meetings, shows and rehearsals and submit that list to the SCA Activities Department
Communicate (via Newsletter) with Club members on a regular basis.
Respond to correspondences.
Appoint members to committees.
Serve on committees as needed.
Respond to Club issues, as needed.
Vice President:
Attends Leadership and General Meetings.
Communicates with, and oversees the SIGs.
Contacts the President with any issues that occur.
Fills in for the President when needed.
Writes, or oversees the writing of, the Spirit Magazine article monthly.
Performs other duties, as needed, when requested by the President.
Treasurer:
Attends Leadership and General meetings.
Prepares a Treasurer's report prior to each Board and General meeting.
Checks the PAC mailbox at least weekly for reimbursement forms that have been submitted and Membership dues.
Write checks for valid expenses and payments to vendors.
Deposit checks.
Balance the checkbook.
Coordinate with the Box Office re ticket sales.
Prepare income and expense summaries for each performance.
Create a yearly budget.
Creates and submits club financial reports to the Association.
Recording Secretary:
Attends Leadership and General Meetings.
Records the minutes at the Leadership and General meetings.
Sends the completed minutes to the President for review.
After Minutes are approved by Leadership Team or General Membership, send them to Webmaster to be posted on the website.
Corresponding Secretary:
Attends Leadership and General meetings.
Keeps roster of Club members and their information.
Sends SIG Leaders contact information about new members' interest in their SIG.
Sends out correspondence to Club members, as requested by the President.
Sends ecards to Club members when appropriate.
I did my best to include everything, although I am sure I must have left some job duties out. At this point, I am again requesting volunteers to serve on the Nominating Committee. If you are considering running for a Leadership position, you cannot serve on the committee.
If you are willing to serve on the Nominating Committee, are interested in running for a position or just have more questions, please contact me! I am very happy to help!
As I have said previously, without a Leadership Team, we have no PAC!
Thank you!!
Willis
wadler21@gmil.com